Hiring professional packers and movers. That’s where to start. The professionals are the experts and will make your moving task a lot easier. Instead of, or as well as, it’s a good idea to create a committee with fellow colleagues and delegate each a different task to be responsible for, so that all responsibility does not fall on one person and each job gets an appropriate amount of attention. You should also create a timeline and plan for moving, so that at each stage you know where you are, and discuss it with managers and supervisors to make sure that it is feasible. Bear in mind that a small office will take three months to pack up, and medium to large offices will take between six and eight months. This is no small job! Remember to collect and collate all the information that you can manage on your new space. You need to be prepared for moving day because it is highly unlikely that your new layout will be the same as the old. To this end, ensure that you have floor plans and/or blueprints, take careful note of things such as electrical outlets and storage space – these are key components and will very much dictate your new office plan. If you have a general layout plan for the current space that will also be helpful, so that you can compare the two. Having a proper idea of where everything will go before you get there will help to make sure that you do not need to move furniture multiples of times. Pay especial attention to measurements, as this may affect which desks are placed where. And in particular you will need to decide if the new space affects groups of desks and who can sit where. You should also think hard and assess if there are any areas in your current office space which are not working for you. For example, shelves to which easy access is blocked, walkways that are prohibitively narrow, crowded desks, radiators with not enough space around them – identifying any problems such as these means that you have the chance to correct them in your new office. Along the same lines, make a list of potential problems and how you will combat them. For example, a smaller reception area, less storage, or even just having more space – more space may mean more cubicles or temporary walls are needed. Each department should have its own person to co-ordinate the move. That way, if a sudden issue arises, each department will have one person who can come forward and discuss how it affects them and make suggestions for possible solutions. However, holding regular meetings to discuss progress, problems or plans should negate the need for any sudden emergency meetings. Review the timeline regularly to check that progress is where it should be. And, finally, determine your costs. This last is crucial in a successful move. If there are any last minute hitches due to things that cannot be afforded, it could be disastrous for your business. Having a secure financial budget will enable you to plan properly and make your office relocation as smooth as it can be.